To provide secretarial support to attorneys paralegals and others, and to facilitate the smooth delivery of the Firm’s services.

• Provide a full secretarial service, including word processing, audio typing and dealing with correspondence

• Maintain a comprehensive and accurate diary record of tasks & deadlines, involving the Attorney where appropriate

• Undertake administration relating to the filing of patents or trademarks, as requested by an Attorney or paralegal

• Ensure current and archive files are stored with care and in the correct place

• Record time on client work diligently and ensure it billed as up to date as possible at the end of each month

• Generate end-of-the-month invoices for Attorney approval
• Input relevant due dates/deadlines on the Firm’s computerised diary system (CPI)

• Apply the Firm’s visual identity uniformly on correspondence
• Suggest ways of improving working practices and to be willing to adopt new working practices

• Deal with clients in a courteous manner, either in person or by telephone

• Offer assistance to other secretaries/personal assistants if they have a large workload

• To carry out reception and other administrative duties as required

You do not necessarily need to have experience in the legal sector, although will be required to have strong secretarial skills.

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